Accounting in the Cloud – Best Practices for Keeping Company Information Secure

Maintaining company records online provides a great deal of convenience. When online records are properly cared for, cloud storage can also be a very secure way of storing data.

While there is no sure fire way to guarantee safety from all forms of data attacks, there are a few things that companies can do to improve the security of their records. The process of maintaining secure records requires paying attention to several areas on data security. A lot of these tips are learned in college or when taking online business courses. This article discusses the most important areas of secure cloud storage.

#1 Create a Data Map
Map the data that you will be storing. Your company needs to have a way of knowing what sensitive data is stored online and where to access it. Data maps will be essential if the need arises for sensitive data to be accessed in a timely fashion.

#2 Monitor Industry Improvements
Companies need to stay up to date with innovations in cloud security development.
Cloud data storage is an industry where improvements to technology are common place. Remaining abreast of industry improvements also serves as a deterrent for hackers.

#3 Get Rid of the Old Stuff
Deleting sensitive data once it is no longer necessary is simply a good business practice.
The removal of these files prevents the buildup of excess information and reduces the likelihood of confusion when accessing records.

#4 File Catching
Companies that want to ensure that their data is safely backed up should add file catching capability to their existing systems. File catching can guarantees that your employee will have access to company data in case of unforeseen downtime at the cloud storage facility.

#5 Pay attention to Your Internal System’s Security
It is vital to the security of company data that companies make sure that the firewall of the internal computer system are up to date and properly configured. Although, companies will be storing information in the cloud, your internal system is your first line of defense.

#6 Use a Secure Means of Data Transference
Companies transferring sensitive data need security levels that exceed the capabilities of FTP. Using a managed file transfer solution provides a better way to ensure the security of the information being transferred.

#7 Establish a Privacy Policy
Privacy Policies should detail the way in which information is held and used by the company.
bIt helps to post a copy of your company’s privacy policy since they will help potential clients to understand what they should expect when doing business.

#8 Train Your Employees
Making sure that every employee understands the importance of privacy is vital for true data security. Companies should encourage their employees to use strong passwords when accessing your cloud storage system.

#9 Compare Standards
Look for a cloud storage providers that use Advanced Encryption Standard systems since they are currently setting the industry standard for data security. For instance, an SAS 70 Type II data center provides secure physical housing of information. Using this sort of system helps to ensure the safety of your information.

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